What to Expect & Bring
Welcome!We are excited about your interest in Keystone Symposia. We think the combination of excellent science and beautiful locations make our meetings memorable in more ways than one! Provided below is a list of items that may make your travels more comfortable.
Prior to Departure:Always check your television weather channel or for updates. Great way to really know what to expect and what to pack! Items to bring include:
- Footwear suitable for snow (if applicable)
- Winter coat (if applicable)
- Gloves (if applicable)
- Hat (if applicable)
- Warm socks (if applicable)
- Sunscreen and lip balm
- Water bottle (dehydration can be a factor)
- Clothing that will layer easily
- Backpack (for outdoor activity)
- Passport (make a Xerox copy of passport number)
- Visa (make a Xerox copy of visa number)
- Credit card (copy down number and numbers to call if lost)
- Proof of insurance if planning to rent a car
- Driver's license
- Emergency contact information
- Remember airline restrictions on carry-ons
- Airline ticket
- Ground transportation confirmation
- Poster abstract for presenters
- ID on bags
- Snacks for the flight
- All necessary audio visual equipment for speakers
- Chargers, power converters and attachments for cell phones and computers
Web Sites for Travel Tips:
- Travel Tips & Links
- Weather: www.weather.com
- Visit the High Country Healthcare website or consult your physician for more detailed precautions about altitude sickness.
- Check out the website for the location to which you are traveling.
- The meetings are casual in dress (khakis, jeans, casual shirts, sweaters). Be prepared for the climate to which you are traveling.
- See Meeting Locations on our website for weather updates and expected temperatures for the time of year and location of your meeting.
- If participating in winter activities, please remember the proper attire such as ski pants, jackets, hats, gloves, etc.
- Most restaurants, activities and transportation will take credit or debit cards but it may be difficult to find a bank to exchange money. Refer to currency exchange information provided under the "Activities and Services" of the location to which you are traveling.
- This is a great opportunity for you to get to know the area. See the local concierge for information on recreation options, or ideas on restaurants and shopping.
- Registration typically begins at 3pm and continues until the early evening.
- Orientation will offer information about the program, poster sessions and locations. Information on activities, restaurants and shopping will be available on the Keystone Symposia message board.
- Generally, a Keynote Address follows the Orientation. Check the current program.
During the Meeting:
All conferees, speakers and organizers must wear their name badges for entrance into the meetings, breakfasts, social hours and for discounts on skiing. Badges will be checked to gain attendance into the meeting.
|Each meeting has a distinct agenda but the following format is a general layout:|
|7 - 8 am||Breakfast|
|8 - 11 am||Morning Plenary|
|11 am - 1 pm||Poster Setup|
|11 am - 4:30 pm||On Own for Lunch|
|1 -10 pm||Open Poster Viewing|
|2:30 - 4:30 pm (optional)||Afternoon Workshops (if any)|
|4:30 - 5 pm||Coffee Available|
|5 - 7 pm||Evening Plenary|
|7 - 8 pm||Social Hour or time to go to dine|
|8 - 10 pm||Presenter Accompanied Poster Session|
Food during the conference:
- A light breakfast is provided at Keystone Symposia meetings for the registered conferee.
- Coffee is provided mid-morning
- Coffee is available before the evening plenary session.
- Most days, after the evening plenary, there is a social hour with beverages and snacks. Just a snack, not enough for dinner. This may be replaced with a lunchtime poster session. See individual programs for details.
- Lunches and dinners are the responsibility of the conferee. (exception: Granlibakken Resort in Tahoe City, California serves dinner.) See individual programs for details.
- If you are calling from outside the US or Canada, you must dial Country Code (+1) and then the 10-digit number.
- If you are calling from within the US or Canada, you can use 800 numbers for free from coin-operated phones.
- Check if the hotel room has charges for calls.
- Phone cards can be purchased at the airport and offer good value.
- No recording devices of any sort are allowed at any meeting function including plenary, posters or workshops!
- Cell phones should be turned to "silent" or "off" modes during talks.
- As always we encourage your feedback before, during and after the meeting. We have found this to be the best way for us to continually serve your needs.